Posting Your Publications 101

Every ISI researcher now has a personal home page housed within the larger ISI website.  This page can be expanded into multiple pages to round out your personal site:  About, Publications, Research Groups, Courses Taught, Himalayan Peaks Climbed or anything else you’d like.

We've also implemented an ISI-wide Publications database that includes the contents of each individual Publications page. Computational Systems and Technology is also doing this as a Division:  http://www.isi.edu/technology_groups/compsys/selected_publications.

To make it easier to keep your publications current, we’ve implemented nightly update capability. If you choose Method 1 below and check the box to have your BibTeX file scanned, any new publications you add to your individual BibTex file will appear on the main ISI listing the following day.

Why bother?

Adding your publications is an easy way to build out your individual site and bolster the number of links that Google searches. Significantly, it also conveys ISI's breadth and depth to potential sponsors and other site visitors, which enhances our credibility as a whole. It's true that Googling someone by name or checking Google Scholar may bring up his or her publications. But not everyone's publications show up in Google Scholar. Nor is searching for one person by name the same thing as seeing a wide range of publications, by people with widely differing expertise, in one place.

You work hard on your publications. Let’s get them out there.

Formatting publications

Before posting your publications, please check the formatting.  Our preferred format uses full names, beginning with first names.  Example:

Pegasus: a Workflow Management System for Science Automation

Ewa Deelman, Karan Vahi, Gideon Juve, Mats Rynge, Scott Callaghan, Philip J. Maechling, Rajiv Mayani, Weiwei Chen, Rafael Ferreira da Silva, Miron Livny, Kent Wenger
In Future Generation Computer Systems
2014

That said, you may prefer to keep the original formatting if your paper was published differently.

Posting publications

There are currently three ways to add publications.  This shouldn’t take more than five minutes if you already keep your publications in BibteX format.  It will take longer if you need to convert to BibTeX first. 

Method 1:  BibTeX Scanner

This method will give you the option of having the system scan your file for changes nightly.  You will need to know the NSF location of your BibTex file.

  1. Locate your existing BibTeX file, or convert a file to BibTeX using an online source.  There’s a tutorial on http://subjectguides.uwaterloo.ca/content.php?pid=237761&sid=2392749.  Note that you don’t need to do the second part of the tutorial, which is aimed at a different database.
  2.  Reach  the publications-posting page on your individual site one of two ways:
    1. Log into the ISI website manager at https://drop.isi.edu. Additional information on logging into your ISI Website Manager account can be found here.
    2. On the toolbar at the top of the page, click “My Content.”
    3. On the toolbar under “My Content,” click “My Publications.”
  3. In the upper “BibTeX Scanner” box, enter the path to your BibTeX file under “Location of your BibTeX file.”  
  4. Choose whether you would like your BibTeX file scanned nightly.
  5. Click “Save and begin scan.”  Your scanned publications will appear in the space below the instruction boxes.

Method 2:  BibTex Uploader

Use this option if you don’t know the location of your BibTeX file or don’t want the system to automatically update it.  Please be aware that this is a one-time process; for updates, follow the instructions under “Posting method three.”

  1.  Follow Steps 1 and 2 above.
  2. In the lower “BibTex Uploader” box, click “Choose file.”
  3. Double-click your BibTeX file.  Click “Upload and begin scan.”  Your scanned publications will appear in the space below the instruction boxes.

Method 3:  Manual upload

Use this to create a new Publications page with a single entry, or to add publications to your site. 

  1. Go to http://drop.isi.edu/node/add/biblio/
  2. Under “Publication Type,” select type from drop-down menu.
  3. Cut-and-paste an individual Bibtex entry, or manually enter one in.

If you don't want to use the wizard, you can accomplish the same thing manually:

  1.  Follow Step 1 and Step 2b  in posting method one above.
  2.  On the toolbar at the top of the page, click “Add Content.”
  3. Click “Individual Faculty/Staff Website Page.”
  4. For the type of page you would like to create, click “Publication.”
  5. Cut-and-paste an individual Bibtex entry, or manually enter one in. Your scanned publications will appear in the space below the instruction boxes.